Presentation Specifications


Poster Symposium Sessions

Most posters will be presented on Tuesday, August 7, at the Poster Symposium and Light Buffet. Attendees will have ample time to mingle and converse with the authors, together with a standing light buffet dinner. Guests who purchase a Social Program ticket are welcome to attend. See below for details on Education Day poster presentations scheduled for Thursday, August 9.

Location: The Blue Poster Hallway between Gimli and Háskólatorg

Time: 6:30 PM to 9:00 PM on Tuesday, August 7

Set-up: Posters will be suspended from wire hangers and clips; there will be no poster boards. You may hang your poster on the wire and clips at any time on Tuesday after 2:00 PM and before 6:30 PM. Since there is no poster board, posters must be in one piece. Conference volunteers will be available to help.

 

Display: Please remember when preparing your poster that the presentation should be attractive visually and should present the main results of your work. Use graphics, minimize text, and highlight your most meaningful outcomes. Since your written paper may available online, it is not necessary to include all details. All posters will be displayed in the Blue Poster Hallway between the university buildings Gimli and Háskólatorg. The display area allowance for poster presentation is size A0: 84.1cm x 118.9cm (33.1 x 46.8 in). Tips on Poster Presentation.

To nominate yourself for the Best Poster Award, please click here. To see the Best Poster Winners from past conferences, click here!

Posters will be organized by theme. Please plan to be present for the duration of the event; there will be no conflict with other sessions. You should be prepared to answer questions about your work. You will also have an opportunity to converse with other authors, see others’ work, and have a bite to eat. The Poster Symposium will last for over two hours, so feel free to spend some of your time away from your own poster.

Posters may remain up and available for over four hours, from set-up to break-down.

Break-down: Thursday noon.

Printing: There is a poster printer called Háskólaprent near the university at the corner of Fálkagata and Suðurgata (Walked in at Suðurgata-side): at Fálkagata 2, Reykjavík, Iceland.
Tel: +354 588 1162 | [email protected] | Mon – Fri: 9-17

Education Day Poster Session

The Education Day posters will be mounted on poster boards (not clips). The display space is 96 cm wide and 150 cm high (37 x 59 in).
Location: Litla-torg Room in Háskólatorg

Time: Posters will be presented during the Education Poster Session on Thursday, August 9, from 10:30-11:30. Please plan to be present for the duration of the event; there will be no conflict with other sessions. You should be prepared to answer questions about your work.

Set-up/Breakdown: Posters will be mounted on poster boards, push pins will be provided. You may place your poster on the poster board in the morning before 10:30 AM and remove before 6:30 PM.

Please note general Display information above. If self-nominated, Education Day posters are eligible for the “Best Poster Award” consideration.

Parallel Presentation Information

Each parallel meeting room will be equipped for audio-visual needs, including a computer projector. A Windows computer (PC) with PowerPoint will also be provided. If you have anything else to present, please bring your own laptop. Provide your presentation material on a USB key so that it can be copied onto the presentation computer. Please give your presentation material to the room staff in advance of your presentation so that they can test it, avoiding any delays.

Please prepare a presentation of your work. Tentatively, the parallel session at which you will speak will include three presentations. Please keep in mind that introductions and transition times between speakers always take a few minutes. Also, some time is set aside for discussion. Therefore, your actual presentation needs to be kept to no more than 15 minutes. If this format changes, presenters will be notified.

If you plan to use visuals for your presentation, then please limit the amount of information on each slide and use a boldface font of at least 24-point size. Diagrams should be easy-to-read, un-crowded, and focus sharply on the main point. For parallel presentations, please note information about the 16:9 format screen and how to format your PowerPoint presentation to take advantage of the whole screen.

Please find here a link to a brief document with suggestions for chairing a session. This information will be shared with the session chairs as a reminder of the basic rules for chairing a session. This useful information is also being provided to you so that you can know what to expect from your session chair during your presentation.

Plenary Presentation Information

The main meeting room will be equipped for audio-visual needs, including a computer projector. A Windows computer (PC) with PowerPoint will be provided. If you have anything else to present, please bring your own laptop. Provide your presentation material on a USB key so that it can be copied onto the presentation computer. Please give your presentation material to the room staff in advance of your presentation so that they can test it, avoiding any delays.

Please prepare a presentation of your work. The plenary session at which you will speak will include two or three presentations. Please keep in mind that introductions and transition times between speakers always take a few minutes. Also, some time is set aside for discussion. Therefore, your actual presentation needs to be kept to no more than 20 minutes.

If you plan to use visuals for your presentation, then please limit the amount of information on each slide and use a boldface font of at least 24-point size. Diagrams should be easy-to-read, un-crowded, and focus sharply on the main point. For all plenary presentations, please note information about the 16:9 format screen and how to format your PowerPoint presentation to take advantage of the whole screen.

Please find here a link to a brief document with suggestions for chairing a session. This information will be shared with the session chairs as a reminder of the basic rules for chairing a session. This useful information is also being provided to you so that you can know what to expect from your session chair during your presentation. (Please note that the timing given in the document refers to parallel presentations.)

Work in Progress Discussion Sessions

WiP Sessions for work in progress that is of general interest. Less time devoted to the presentation and more time devoted to discussion relative to a parallel session. WiP Discussion Sessions, even more than other presentation sessions, will have a clear unifying theme, whether it be application area, methodological approach, geography, or something else the presentations have in common. The moderator will prepare remarks that help foster discussion both with members of the audience and with different presenters. The real goal of these sessions is to get groups of people working on related issues talking amongst themselves.

Work in Progress presentations are five minutes in duration and done sequentially from a single set of slides controlled by the session chair. Following the author presentations there will be an extended discussion including both the presenters and the audience. The final slides for the presentation must follow exactly the form of this template – only the title, author names and slide content (not the slide titles) should be changed. There is a slide showing the presentation title and authors, followed by three content slides. Do not change the number of slides, or the slide titles.

Slides must be submitted, in PowerPoint (.pptx) format, no later than July 16 as “Work for Online Conference Program” (instructions follow). Once submitted, slides can be updated, but there is no guarantee that the latest version will be used by the session chairs. If you submit the incorrect number of slides only three content slides will be used. The five-minute limit is strict. If no slides are uploaded by July 16, slides (potentially blank) will be created by the session chairs and used during the session. For everyone to get the most out of the Work in Progress sessions, everyone must adhere to the specified format. 

Feedback Sessions

Feedback Sessions for work that needs support and guidance to bring it to the standards of the conference. All presentations will be done by a moderator with suggestions and ideas of things that might be done. Authors would be encouraged to attend. They will not present but should have the opportunity to share in the discussion during the moderator’s presentation. There would be up to five papers in a one-hour session based on scheduling requirements.

Feedback Sessions combine work on related topics into a coherent session chaired by senior people in the field. Rather than having authors present directly, the session chair summarizes the work and discusses ways in which it might be improved or extended. These sessions provide a valuable opportunity to both get good comments on your research, and learn about the work that others are doing. There will be ample time for discussion ensuring that questions from authors and other participants can be addressed and form a basis for ongoing conversations.

The session chairs will base their discussion on what you have submitted. No further submissions are required from you, though you may edit the abstract or make changes to the title. No physical poster or prepared talk is required.

Lightning Talks (not in 2018)

Lightning Talks for quality work that can be presented quickly. This can include updates to work that has been previously presented, simple model insight lessons, new and untested ideas, proposed activities for which the presenters want to invite contributions and opportunities for collaborative work. This format is designed to provide the System Dynamics community with an opportunity to learn about the research conducted by faculty scholars, researchers, and other colleagues around the world, while at the same time, encourage cross-disciplinary collaborations. The Lightning Talks can be used for many purposes; to test ideas, seek partners and resources, offer up skills and capability, to discuss curricular design questions, and to explore possibilities for projects and funding, among others.