VP Finance 2002 (Winter) Report

Hope Club, Providence RI

February 13, 2002

The unaudited financial statements for calendar and fiscal year 2001 have been posted on the Society's Web page and are attached to this report.  The Society closed out 2001 with an unaudited operating surplus of $73,329 when reported on a cash basis.  The Society's unaudited balance as of December 31, 2001 was $312,345 as opposed to $238,922 at the same time the previous year.

I believe that these overall figures overstate how well the Society did last year.  Several factors arising from the cash basis of our accounts makes the operating surplus appear larger that it should (were we on an accrual basis)

·       During the previous year (2000) the Society paid a $20,000 advance for the Atlanta Conference.

·       During 2001, the University at Albany Account that supports the Society spent approximately $125,000 on behalf of the Society, whereas the Society only contracted for $111,211 (because web support was moved into the University at mid-year).  Hence, during 2001, the Society ran down about $14,000 in its balance at the University of Albany account.

Below are some additional comments that summarize what I see in the 2001 unaudited reports:

·       Overall Society operations and financial performance continue to be volatile and are not being well predicted by the VP Finance.  The budget for 2001 projected an operating loss of over $26,000 and the present operating surplus was and is unexpected.

·       The Atlanta conference performed well financially yielding a balance in 2001 of $61,470 ($41,470 when the year 2000 advance payment is taken into account).  A closer analysis of the conference books (not attached to my report) reveal that bundling breaks and some event fees into the conference room and meal charge plus strong sponsorship explains most of this strong performance. (Overall operating surplus for all years was $33,184.)

·       Product sales were up by approximately $25,000 contributing to an overall operating surplus in product sales of $77,195.

·       As has been the case in the past, three key cost centers posted an operating loss—Core Operations (-$16,242), Web Presence (-$2,405), and Publications (-$28,415).

My summary analysis is that the Society continues to do well financially primarily due to the entrepreneurial activities of the home office staff and that we could not come near to supporting our present level of activity based on membership dues, sponsorship, and other stable and recurring sources of income.


1.     2001 vs. 2000 Profit and Loss Previous Year Comparison—unaudited

2.     Profit and Loss by Cost Centers for 2001—unaudited

3.     2001 vs. 2000 Balance Sheet Comparisons as of December 31—unaudited

4.     2001 Budget Comparison