Budget for the year 2003 Conference - New York City, Roosevelt Hotel
(Revised 8/28/01)
			Pessimistic		Realistic		Optimistic
	Fixed	Variable	Headcount	Financials	Headcount	Financials	Headcount	Financials
Part A - Revenue and attendance	$	$/Person	Person	$	Person	$	Person	$
Includes Lunch
Early Member Registrants		475	121	57,371	134	63,745	168	79,681
Early Nonmember Registrants		525	46	23,909	51	26,565	63	33,206
Early Supported Registration		275	62	17,152	69	19,058	87	23,822
Late Member Registrants		550	29	15,791	32	17,545	40	21,931
Late Nonmember Registrants		625	29	17,944	32	19,938	40	24,922
Late Supported Registration		325	15	4,826	17	5,363	21	6,703
Onsite Member Registrants		675	8	5,346	9	5,940	11	7,425
Onsite Nonmember Registrants		700	18	12,320	4	3,080	6	3,850
Onsite Supported Registration		375	4	1,485	4	1,650	6	2,063
Total Participants Revenue				156,142		162,883		203,603
Exhibitors & Sponsors			14	18,000	15	28,000	19	38,000
Total Exhibitors & Sponsors				18,000		28,000		38,000
Specific Activities
Extra Banquet Tickets		60	27	1,620	30	1,800	40	2,400
Extra Social Program Tickets		-	45	-	50	-	60	-
Total Other Revenue				1,620		1,800		2,400
Total Registrants (Person)			344		367		459
Banquet Headcount			371		397		499
Social Program Headcount			389		417		519
Total Revenues in $				175,762		192,683		244,003
Part B - Expenses			Pessimistic		Realistic		Optimistic
	Fixed	Variable	Line Cost
B.1  Conference Chair	$	$/Person
			$		$		$
Local Personnel (cost is registrations)	2,750	-	2,750		2,750		2,750
Mail Phone Fax	-	1	344		367		459
Supplies	-	1	344		367		459
Local Travel	400		400		400		400
Conference Chair Totals	2,750	2	3,438		3,484		3,668
B.2 Program chair	800	-	800		800		800
B.3 Home Office	$	$/Person	$		$		$
B.3.1 Conference Venue
Equipment	5,000	-	5,000		5,000		5,000
Coffee Breaks	-	43	14,655		15,637		19,547
Lunches (0 indicates no lunch provided)	-	75	27,821		29,775		37,406
Banquet (headcount includes guests)	-	57	20,966		22,439		28,190
Social Program (includes guests)	-		-		-		-
Transportation (includes guests)	-	12	4,301		4,603		5,783
welcome reception	-	19	7,271		7,796		9,698
Travel and hotel key-note speaker	2,174		2,174		2,174		2,174
B.3.2 Central Office
Salaries w Overhead	20,000	50	37,197		38,350		42,938
Mailings	10,000	5	11,720		11,835		12,294
CD Prep and Publication	10,000	-	10,000		10,000		10,000
Conference Travel	3,000	-	3,000		3,000		3,000
Pre conference Travel	2,000	-	2,000		2,000		2,000
Credit Card Costs	-	6	2,064		2,202		2,753
Conference Handouts			-		6,000		10,000
Conference venue rent	11,205		11,205		11,205		11,205
Home office Total	63,379	265	159,373	-	172,016	-	201,987
Total Expenses			163,611		176,300		206,454
Conference Surplus $			12,151		16,382		37,549
(per head) $/Registrant			35		45		82
Conference Chair expense are not to exceed the amount budgeted and will be paid after the conference.  Local support payments will be
through waived registration fees.  The conference chair, program chair and home office will actively seek sponsorship